Participant FAQ

Please be sure to refer to the Rules and Regulations for specifics on float requirements, parking, parade route and more.

1. How do I register to have a float/group in the parade?
To have a float/group in the parade you need to fill out the entry form, either online or download/print. There is a maximum of 150 entries into the parade. Registrations will be accepted until the maximum is reached or until the registration deadline, whichever comes first.

All entry fees are non-refundable so please carefully check your schedule to ensure you are able to participate before signing up.

Payment must be received with registration.

Please make sure you read all of the rules and regulations PRIOR to signing up.

2. Why did the registration fee increase?
Our costs have increased, especially in regards to insurance and marketing. In order to cover these costs (in excess of $1500), we were forced to raise the rate. Please note, for a town our size, we are still lower than many others in Virginia!

3. What is the timeline for float/group sign ups?
There is a maximum of 150 entries so if that is reached prior to the registration deadline, registration will close.

4. Is there a theme for this year’s parade?
This year’s theme is “A Bedford Christmas.”

5. What if the weather is bad, is the parade cancelled? Will I get a refund? What is the cancellation policy?
In the event of inclement weather, the parade will continue as scheduled unless City Police and Fire deem the weather to be extreme and raise safety concerns. The rain date is Sunday, December 4th at 4 PM.

Your entry fee is non-refundable even in the event of a cancellation.

6. Where is parking for the parade?
First and foremost, we cannot stress enough how important carpooling is.  We recommend if you are participating in the parade that you park near the rec fieilds or in the 6Cs center, or anywhere you are able to find a spot near the parade. Street parking is available on a first come, first served basis.

If you park on the street, make sure you obey all posted signage and restrictions and do not block any driveways or alleys. Please do not park in any private parking lots unless you have express permission from the property owner to do so.

There will be no parking along the parade route and on some adjacent side streets beginning at 5:00 a.m. on the day of the parade. There will be signs in place to indicate the restrictions. The Police Department will have vehicles towed that have not been removed from the street.

7. What streets are going to be closed on the day of the event?

Please refer to the parade map. The streets along the parade route and some adjacent side streets will be closed to vehicular traffic beginning at 5:00 a.m. The roads will remain closed until city maintenance crews finish cleaning the route – all streets are expected to be open by 2 p.m.

8. What is the timeline for parade day?
Streets will close and towing will begin at 5:00 a.m. From around 8:00 am-10:30 am participants start arriving in designated time slots (provided via email) to their spots.

9. Where are restrooms along the parade route?
There will be portable restrooms at various locations, including the Rec. Field, and the Farmer’s Market Pavilion. Refer to the parade map for details.

10. Am I allowed to have alcohol at the event?
Use of alcoholic beverages by any and all parade attendees is absolutely prohibited. Parade participants will refrain from the use of alcoholic beverages before and during the parade. Disregarding this rule will result in immediate removal from the parade. Violators will not be allowed to participate in any future Bedford parade events.

At the Town of Bedford’s discretion, an officer will be coming through the floats checking volunteers, participants, and staff for alcohol and you will be removed immediately from the parade, without a refund, if an officer needs to perform an alcohol screen.

11. How do I volunteer to assist with the parade?
If you are interested, please send an email to bedfordmainstreet@gmail.com and in the subject line says “Volunteer.” Within the email you must indicate the following information:
• How many people will be volunteering with you
• Provide a point of contact with valid email and phone number and name of your organization (if applicable).

12. Who were the winning groups?
We will tally up the judges points when the event ends and post on the Bedford Main Street Facebook page by the end of the day.

13. Who is the main point of contact for the parade? How do I get in touch with them?
Bedford Main Street is the main point of contact for the parade. They can be reached at 540-586-2148 or at bedfordmainstreet@gmail.com